AKA Day of Coordination
Your mom should NOT be the director of your wedding day; what is she going to do?
Tell guests where to sit, the wedding party when to walk down the aisle, and she might even make her debut as a DJ. That might work for some weddings, but NOT yours.
You 100% should not have your planner hat on for your wedding day!
You can give us the binder to manage, you get out on that dance floor!
You get us all day, we only depart once the night is on autopilot.
YOUR GUESTS ARE JUST AS IMPORTANT AS THE WEDDING ITSELF
Introducing DAY OF MANAGEMENT, the holy grail of weddings. Not to be confused with the run-of-the-mill “day-of coordinators” who swoop in for one day and take over – Oh no!
You'll work with us, about 3 months before, to really get to know you and understand what will make your wedding a night to remember.
All of your wedding day details will be handled, both the big moments and small personal touches of your day.
YOU’VE SPENT COUNTLESS HOURS PLANNING. NOW SEE IT ALL COME TOGETHER
You have many pieces of your wedding day puzzle to put all together into one complete picture. Your “what am I forgetting about” fears will be soothed away knowing that HBIC Weddings make sure you’re all set for the big day!
Oh, and on the big day, you're covered! You'll be amazed how much you'll simply enjoy your day and take it all in.
You’ll have not one but two staff kicking butt and taking names, to ensure that you and your guests are having the time of your lives!
So, if you have all the details hashed out, booked in, and ready to roll, but need someone to come in and make sure everything runs smoothly; then this is perfect for you!
WEDDINGS THAT MEAN MORE
Your wedding guests will enjoy the celebration as they witness one of the most important days of your life. You can also help you put a smile on a stranger’s face, as social responsibility is created by your event; here’s how:
In your name will be a donation made to both the World Central Kitchen and Lurie Children’s Hospital.
With your pre-wedding approval, the wedding florals can be delivered and repurpose to a local hospice or physical rehabilitation center.
AKA Day of Coordination
You want Event Management it's a guarantee that you just have to enjoy your day after all the planning you did.
You let us know how you want to be supported, here’s what can be included for your BEST. DAY. EVER!
Create Wedding Day Timeline
Conduct 1:1 Final Vendor Review Calls
Contract Review & Value Increase
We can’t promise we’ll score you the deal of a lifetime, but we can guarantee you’ll get a comprehensive agreement and a fair price. And we’re not afraid to ask for a bit more value from any vendors on your behalf.
Guest Seating Software
2D & 3D Floorplans
Our online software creates floor plans that are drawn in scale and set in the fully developed details of your venue for realistic planning of the configuration of your reception. The floor plans can be viewed as a line regular drawing or a 3D version (its VERY cool to see the ballroom from where you or your guests will be seated).
1 Vendor Guide & FAQ
We’ll create a vendor-specific checklist, so you’ll be prepared and ask the right questions when searching for your team of wedding vendors.
Final Venue Walkthrough
Create Vendor-Specific Timelines
All Day Vendor Management
Distribute Final Payments
Oversee Cards & Gifts
We don’t think your family should be responsible for moving those items to a safe place, so we’ll take care of that as you direct us to.
We’ll make sure the chairs are lined up, and the aisle is clear. Any other details that need to be handled (signage, reserved seating, direction to other vendors) will be taken care of by our team.
2 On-Site Staff
Why two? Well, because sometimes your guests will need assistance with something, and we want to be sure someone is always available to take care of you!
Vendor Arrival & Setup
We’ll greet your vendors, assist with load-in, and make sure they have everything they need for a successful wedding experience for you and your guests.
Our motto is “never expected, but always appreciated” we’ll share best practices, and take care of distributing them so you can focus on celebrating. If your vendors went above and beyond, you might want to offer a gratuity.
Wedding Emergency Kit
Wedding Party Guidance
Run the Show
Virtual/Live Stream Ceremony-Optional Service
HBIC Wedding Day Timing
Generally...we will arrive just before the Photographer while you're getting ready. We depart once the dance floor is filled & the rest of the reception is on "autopilot." We'll touch base to say goodbye.
After The Wedding Recap
Real Wedding Submissions
Happy Newly Weds
“HBIC Weddings was fantastic for my daughter’s wedding. They really removed a lot of stress for us - just AWESOME to work with. She made sure we did not forget important tasks and when we could not make decisions - she helped guide us.
I would highly recommend HBIC!”
- Paula V., Mother of the Bride