Micro Weddings

What the heck is a Micro Wedding??  It’s the response to the COVID-19 situation. 

 

It’s a wedding where guest counts are low, but the attention to detail throughout is HIGH!

 

Your guest counts may be smaller, but the details are still fully developed and perhaps even enhanced thanks to a shift in guest count and budget.

You can think of it as having a lavish wedding for 50 guests that cost way less than a night for 150 guests.

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VIRUS-SCHMIRUS

The Micro Wedding couple looks at this “pesky virus” right in the eye and says, “We’re still having a wedding, and it will be a fabulous affair!”  

 

Couples are celebrating during COVID in a new mindset.

  • The guest count is around 50, think of people that would be at your wedding even without a formal invitation. 

  • Large wedding parties of 5 on each side will be refocused to the Maid of Honor and Bestman exclusively. 

  • Instead of inviting a dozen + college friends from “back in the day,” you’re inviting those 2 or 3 friends that are still in your life. 

  • Couples will still include all the details that they love and see on Pinterest, tagged to their boards - “bring on the favors, wedding cake, confetti” include whatever you want! 

  • Tables are more open with lush and low designs so that everyone can talk easily and create a more intimate feeling.

  • Candles in a variety of style sized and colors will be added to the centerpieces to create a higher style for these lower guest count celebrations.

AT YOUR WEDDING

  • Couples will want to make guests feel special from the onset – couples will want to make everything on the day really personal and unique to each guest. Besides personalized escort cards now custom menus and favors that are taken a “notch up.”

  • While the table count will be down to around 5, the amount of detail to each of them will be elevated, with custom touches such as upgraded rentals, developed high-end menus creating more lush style, and a higher caliber dining experience.  

  • Most importantly, couples will be able to spend more time with guests making each guest feel included as a part of this special day by creating personal moments at the wedding.

  • Plus, all the reasons you’re having a wedding a lovely heart-filled personal ceremony followed by a full-on celebration with all of the moments you’ve always wanted! 

Micro-wedding-Shedd-Aquarium-Chicago-Illinois-HBIC
GT-Prime-Wedding-Micro-Wedding-HBIC-Chicago
WEDDINGS THAT MEAN MORE

Your wedding guests will enjoy the celebration as they witness one of the most important days of your life. You can also help you put a smile on a stranger’s face, as social responsibility is created by your event; here’s how: 

​ 

  • In your name will be a donation made to both the World Central Kitchen and Lurie Children’s Hospital.

  • With your pre-wedding approval, the wedding florals can be delivered and repurpose to a local hospice or physical rehabilitation center.​

WEDDING DAY ORCHESTRATION

You’ve put so much hard work and investment into planning all the details of your wedding day, and now it’s time to enjoy it! Our team will be on-hand before, during, and after the wedding celebration to make sure everything goes according to plan.   Here’s how your wedding day will be managed:

  • Your day is clear thanks to the detailed timeline from hair and makeup to the last dance. 

  • Your vendors receive their specifically tailored timelines as they are lead and completely managed for you while on-site. 

  • Your wedding party and family will be guided the entire day - from getting ready to the lineup for the ceremony to the reception's toasts and speeches, your day will flow.

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MICRO WEDDINGS

Your going with the Micro Wedding Package is going to assure you that wedding guests will love your version of (very) Social (yet) Distancing celebration.

Here’s what you may want to have in mind:

PLANNING

Monthly & Full Checklists


We know there are a lot of wedding checklists out there: we’ll supply you with one master checklist, with monthly assignments so you’ll never feel like you forget something. The best part of this awesomeness - you can assign certain tasks on your checklist to your planner!




Vendor Team Assembly


After we have the venue, we’ll start building your wedding team: starting the major vendors. HBIC Weddings never accepts commissions or kickbacks from vendors, so we’ll be transparent in finding the best vendors for your day. Contracts are between you and the vendor; we just manage the process for and with you!




Etiquette Guidance


We’re not known as Miss Manner (for sure!), but we like to make sure our clients understand what the “rules” are before we decide to bend them. We’ll help you navigate the wedding etiquette with a modern flair to make sure you don’t feel like you missed something big on your big day!




Create Wedding Day Timelines


Know that we L.O.V.E. timelines, they are our jams! We’ll create a detailed timeline for you and your wedding party, so you’ll know exactly what’s happening behind the scenes while you get ready. We also make individual vendor-specific production schedules, which are provided in a week in advance, so everyone’s clear about what’s happening, when. Your band needs a completely timed “run of show,” while the bakery mostly needs delivery details.




Conduct 1:1 Final Vendor Review Calls


We’ll contact each of your vendors one week before the wedding to make sure all final details are mapped out and understood. We know that they know what they need to know, ya know! From their arrival to retrieval, everyone's got the plan of the day!




Contract Review & Value Increase


We can’t promise we’ll score you the deal of a lifetime, but we can guarantee you’ll get a comprehensive agreement and a fair price. And we’re not afraid to ask for a bit more value from any vendors on your behalf.




UNLIMITED Hours


We don’t punch a clock for our couples, our fees are retainer-based and never change from what’s outlined in your original agreement. Although we plan our schedules in advance to avoid burnout, we’ll hold your hand through the entire process to make sure you have wedding planning confidence. We make ourselves available, whether it's in-person or virtually, over a call, or via email.




Guest Seating Software


You will be able to access your guest list seating plan 100% online and set the table location with ease.




2D & 3D Floorplans


Our online software creates floor plans that are drawn in scale and set in the fully developed details of your venue for realistic planning of the configuration of your reception. The floor plans can be viewed as a line regular drawing or a 3D version (its VERY cool to see the ballroom from where you or your guests will be seated).




Create & Maintain Detailed Budget


Budget (The other B-word) is an eye-opening tool that will keep you focused on what really counts for you both. We will work with you to create a customized wedding budget that considers your priorities and vision for your wedding day.




Site Visit


If needed, we can pop-over for a visit to your ceremony or reception location to review while planning to make sure the flow of the day feels good for you.




Invitation Consultation


We’ll help you with the design, printing, and mailing of your invitations. There are a lot of tricks in this aspect of wedding planning, and if not done properly, it could end up costing your sanity and reprint charges. (We hate those A LOT) We’ll sign for it. Porch pirates won't steel your wedding-related items from Etsy! Just send them to our office and avoid that headache! We’ll sign for them; let you know when they’ve safely arrived and scheduled a convenient time to get them to you.




Food & Beverage Consult


Working with your budget and design, we’ll coordinate the perfect food and beverage for your wedding day. To start, we’ll match you with the ideal caterers to create your delicious wedding menu starting proposal development, then to the tasting and up to standing by in the kitchen at your wedding.




2 Vendor Guides & FAQ


We’ll create vendor-specific checklists, so you’ll be prepared and ask the right questions when searching for your team of wedding vendors.




Schedule Vendor Meetings


Using your planning portal, we’ll coordinate and attend vendor meetings, as needed.




Final Venue Walkthrough


About a week or so before the wedding, we’ll meet with the key vendors at your venue to review the planned details, placement, & timing.




Create Vendor-Specific Timelines


Each & every vendor will receive a timeline drafted specifically for them. From arrival/retrieval times, contracted elements, and both theirs & our contact info; the vendors will receive a clear plan for the day and clearly knows our expectations.





WEDDING WEEKEND

All Day Vendor Management


We’ll maintain communication with all your vendors, so everyone is on the same beautiful page together.




Wedding Party Guidance


We’ll guide and direct your wedding party on the day of your wedding to make sure everyone is where they need to be. We’re there to handle any pop-up needs, find a rouge groomsman, and take on any last-minute requests.




Timeline Management


On paper, it's perfect that timeline should be framed! However, we’re aware that sometimes things don’t go perfectly on time. We’ll monitor and keep notes on your timeline throughout the wedding to make sure we stay on track and avoid any significant problems.




Reception Setup


From escort cards to the cake table and wedding favors, we’ll make sure your reception spaces are set up properly for your guests’ arrival.




Distribute Final Payments


Some vendors will have a balance due on your wedding day. Instead of carrying checks around all night, you can hand them to our team, and we’ll handle all final payments.




Oversee Cards & Gifts


We don’t think your family should be responsible for moving those items to a safe place, so we’ll take care of that as you direct us to.




Ceremony Setup


We’ll make sure the chairs are lined up, and the aisle is clear. Any other details that need to be handled (signage, reserved seating, direction to other vendors) will be taken care of by our team.




2 On-Site Staff


Why two? Well, because sometimes your guests will need assistance with something, and we want to be sure someone is always available to take care of you!




Vendor Arrival & Setup


We’ll greet your vendors, assist with load-in, and make sure they have everything they need for a successful wedding experience for you and your guests.




Handout Gratuities


Our motto is “never expected, but always appreciated” we’ll share best practices, and take care of distributing them so you can focus on celebrating. If your vendors went above and beyond, you might want to offer a gratuity.




Run the Show


From entering the reception, speeches and toasts and other key moments of the night, we’re here to make sure that everything runs smoothly until the dance floor is full.”




Wedding Emergency Kit


It’s an awesome collection of anything that may be needed during the day, the kit includes phone chargers to bandaids and various tapes, Tide sticks, breath mints, and so much more can be found in this go-to kit.




HBIC Wedding Day Timing


Generally...we arrive just before the Photographer, while you're getting ready. We depart once the dance floor is filled & the rest of the reception is on "autopilot." We always touch base & say goodbye.





POST WEDDING

Monthly & Full Checklists


We know there are a lot of wedding checklists out there: we’ll supply you with one master checklist, with monthly assignments so you’ll never feel like you forget something. The best part of this awesomeness - you can assign certain tasks on your checklist to your planner!




Vendor Team Assembly


After we have the venue, we’ll start building your wedding team: starting the major vendors. HBIC Weddings never accepts commissions or kickbacks from vendors, so we’ll be transparent in finding the best vendors for your day. Contracts are between you and the vendor; we just manage the process for and with you!




Etiquette Guidance


We’re not known as Miss Manner (for sure!), but we like to make sure our clients understand what the “rules” are before we decide to bend them. We’ll help you navigate the wedding etiquette with a modern flair to make sure you don’t feel like you missed something big on your big day!




Create Wedding Day Timelines


Know that we L.O.V.E. timelines, they are our jams! We’ll create a detailed timeline for you and your wedding party, so you’ll know exactly what’s happening behind the scenes while you get ready. We also make individual vendor-specific production schedules, which are provided in a week in advance, so everyone’s clear about what’s happening, when. Your band needs a completely timed “run of show,” while the bakery mostly needs delivery details.




Conduct 1:1 Final Vendor Review Calls


We’ll contact each of your vendors one week before the wedding to make sure all final details are mapped out and understood. We know that they know what they need to know, ya know! From their arrival to retrieval, everyone's got the plan of the day!




Contract Review & Value Increase


We can’t promise we’ll score you the deal of a lifetime, but we can guarantee you’ll get a comprehensive agreement and a fair price. And we’re not afraid to ask for a bit more value from any vendors on your behalf.




UNLIMITED Hours


We don’t punch a clock for our couples, our fees are retainer-based and never change from what’s outlined in your original agreement. Although we plan our schedules in advance to avoid burnout, we’ll hold your hand through the entire process to make sure you have wedding planning confidence. We make ourselves available, whether it's in-person or virtually, over a call, or via email.




Guest Seating Software


You will be able to access your guest list seating plan 100% online and set the table location with ease.




2D & 3D Floorplans


Our online software creates floor plans that are drawn in scale and set in the fully developed details of your venue for realistic planning of the configuration of your reception. The floor plans can be viewed as a line regular drawing or a 3D version (its VERY cool to see the ballroom from where you or your guests will be seated).




Create & Maintain Detailed Budget


Budget (The other B-word) is an eye-opening tool that will keep you focused on what really counts for you both. We will work with you to create a customized wedding budget that considers your priorities and vision for your wedding day.




Site Visit


If needed, we can pop-over for a visit to your ceremony or reception location to review while planning to make sure the flow of the day feels good for you.




Invitation Consultation


We’ll help you with the design, printing, and mailing of your invitations. There are a lot of tricks in this aspect of wedding planning, and if not done properly, it could end up costing your sanity and reprint charges. (We hate those A LOT) We’ll sign for it. Porch pirates won't steel your wedding-related items from Etsy! Just send them to our office and avoid that headache! We’ll sign for them; let you know when they’ve safely arrived and scheduled a convenient time to get them to you.




Food & Beverage Consult


Working with your budget and design, we’ll coordinate the perfect food and beverage for your wedding day. To start, we’ll match you with the ideal caterers to create your delicious wedding menu starting proposal development, then to the tasting and up to standing by in the kitchen at your wedding.




2 Vendor Guides & FAQ


We’ll create vendor-specific checklists, so you’ll be prepared and ask the right questions when searching for your team of wedding vendors.




Schedule Vendor Meetings


Using your planning portal, we’ll coordinate and attend vendor meetings, as needed.




Final Venue Walkthrough


About a week or so before the wedding, we’ll meet with the key vendors at your venue to review the planned details, placement, & timing.




Create Vendor-Specific Timelines


Each & every vendor will receive a timeline drafted specifically for them. From arrival/retrieval times, contracted elements, and both theirs & our contact info; the vendors will receive a clear plan for the day and clearly knows our expectations.





“HBIC Weddings made our day and weeks leading up to the wedding much more manageable.  She was available to discuss details multiple times, provided great insight and advice on the things that normally you would miss.  On the day of the wedding, Diane was always there and working ahead of everybody else.”

 - Rudy S., Groom

CONTACT INFO: 

Phone: 312-285-6152

Email: Info@HBICWeddings.com

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