What the heck is a Micro Wedding?? It’s the response to the COVID-19 situation.
It’s a wedding where guest counts are low, but the attention to detail throughout is HIGH!
Your guest counts may be smaller, but the details are still fully developed and perhaps even enhanced thanks to a shift in guest count and budget.
You can think of it as having a lavish wedding for 50 guests that cost way less than a night for 150 guests.
The Micro Wedding couple looks at this “pesky virus” right in the eye and says, “We’re still having a wedding, and it will be a fabulous affair!”
Couples are celebrating during COVID in a new mindset.
The guest count is around 50, think of people that would be at your wedding even without a formal invitation.
Large wedding parties of 5 on each side will be refocused to the Maid of Honor and Bestman exclusively.
Instead of inviting a dozen + college friends from “back in the day,” you’re inviting those 2 or 3 friends that are still in your life.
Couples will still include all the details that they love and see on Pinterest, tagged to their boards - “bring on the favors, wedding cake, confetti” include whatever you want!
Tables are more open with lush and low designs so that everyone can talk easily and create a more intimate feeling.
Candles in a variety of style sized and colors will be added to the centerpieces to create a higher style for these lower guest count celebrations.
AT YOUR WEDDING
Couples will want to make guests feel special from the onset – couples will want to make everything on the day really personal and unique to each guest. Besides personalized escort cards now custom menus and favors that are taken a “notch up.”
While the table count will be down to around 5, the amount of detail to each of them will be elevated, with custom touches such as upgraded rentals, developed high-end menus creating more lush style, and a higher caliber dining experience.
Most importantly, couples will be able to spend more time with guests making each guest feel included as a part of this special day by creating personal moments at the wedding.
Plus, all the reasons you’re having a wedding a lovely heart-filled personal ceremony followed by a full-on celebration with all of the moments you’ve always wanted!
WEDDINGS THAT MEAN MORE
Your wedding guests will enjoy the celebration as they witness one of the most important days of your life. You can also help you put a smile on a stranger’s face, as social responsibility is created by your event; here’s how:
In your name will be a donation made to both the World Central Kitchen and Lurie Children’s Hospital.
With your pre-wedding approval, the wedding florals can be delivered and repurpose to a local hospice or physical rehabilitation center.
WEDDING DAY ORCHESTRATION
You’ve put so much hard work and investment into planning all the details of your wedding day, and now it’s time to enjoy it! Our team will be on-hand before, during, and after the wedding celebration to make sure everything goes according to plan. Here’s how your wedding day will be managed:
Your day is clear thanks to the detailed timeline from hair and makeup to the last dance.
Your vendors receive their specifically tailored timelines as they are lead and completely managed for you while on-site.
Your wedding party and family will be guided the entire day - from getting ready to the lineup for the ceremony to the reception's toasts and speeches, your day will flow.
Your going with the Micro Wedding Package is going to assure you that wedding guests will love your version of (very) Social (yet) Distancing celebration.
Here’s what you may want to have in mind:
Monthly & Full Checklists
We know there are a lot of wedding checklists out there: we’ll supply you with one master checklist, with monthly assignments so you’ll never feel like you forget something. The best part of this awesomeness - you can assign certain tasks on your checklist to your planner!
Vendor Team Assembly
Create Wedding Day Timelines
Conduct 1:1 Final Vendor Review Calls
Contract Review & Value Increase
We can’t promise we’ll score you the deal of a lifetime, but we can guarantee you’ll get a comprehensive agreement and a fair price. And we’re not afraid to ask for a bit more value from any vendors on your behalf.
Guest Seating Software
2D & 3D Floorplans
Our online software creates floor plans that are drawn in scale and set in the fully developed details of your venue for realistic planning of the configuration of your reception. The floor plans can be viewed as a line regular drawing or a 3D version (its VERY cool to see the ballroom from where you or your guests will be seated).
Create & Maintain Detailed Budget
Budget (The other B-word) is an eye-opening tool that will keep you focused on what really counts for you both. We will work with you to create a customized wedding budget that considers your priorities and vision for your wedding day.
Food & Beverage Consult
Working with your budget and design, we’ll coordinate the perfect food and beverage for your wedding day. To start, we’ll match you with the ideal caterers to create your delicious wedding menu starting proposal development, then to the tasting and up to standing by in the kitchen at your wedding.
2 Vendor Guides & FAQ
We’ll create vendor-specific checklists, so you’ll be prepared and ask the right questions when searching for your team of wedding vendors.
Schedule Vendor Meetings
Using your planning portal, we’ll coordinate and attend vendor meetings, as needed.
Final Venue Walkthrough
Create Vendor-Specific Timelines
Each & every vendor will receive a timeline drafted specifically for them. From arrival/retrieval times, contracted elements, and both theirs & our contact info; the vendors will receive a clear plan for the day and clearly knows our expectations.
All Day Vendor Management
Wedding Party Guidance
Distribute Final Payments
Oversee Cards & Gifts
We don’t think your family should be responsible for moving those items to a safe place, so we’ll take care of that as you direct us to.
We’ll make sure the chairs are lined up, and the aisle is clear. Any other details that need to be handled (signage, reserved seating, direction to other vendors) will be taken care of by our team.
2 On-Site Staff
Why two? Well, because sometimes your guests will need assistance with something, and we want to be sure someone is always available to take care of you!
Vendor Arrival & Setup
We’ll greet your vendors, assist with load-in, and make sure they have everything they need for a successful wedding experience for you and your guests.
Our motto is “never expected, but always appreciated” we’ll share best practices, and take care of distributing them so you can focus on celebrating. If your vendors went above and beyond, you might want to offer a gratuity.
Run the Show
Wedding Emergency Kit
It’s an awesome collection of anything that may be needed during the day, the kit includes phone chargers to bandaids and various tapes, Tide sticks, breath mints, and so much more can be found in this go-to kit.
HBIC Wedding Day Timing
Generally...we arrive just before the Photographer, while you're getting ready. We depart once the dance floor is filled & the rest of the reception is on "autopilot." We always touch base & say goodbye.
After The Wedding Recap
Real Wedding Submissions
Happy Newly Weds
“HBIC Weddings made our day and weeks leading up to the wedding much more manageable. She was available to discuss details multiple times, provided great insight and advice on the things that normally you would miss. On the day of the wedding, Diane was always there and working ahead of everybody else.”
- Rudy S., Groom