This Partial Planning Package is the sweet spot
between Full-Service Planning and Month of Coordination.
You’ve got the date and venue locations(s) set, and now you just need to bring in some reinforcement to finish the wedding planning and make sure everything you’ve done so far is going to look great on the wedding day.
So, where do you go from here?? Two words – WEDDING DESIGN
During your wedding weekend, you will have support & total management that begins with the rehearsal and ends long after the last dance of the night.
You'll know all day and night that all day is going to be wonderful and all right because HBIC Weddings planners are out of sight.
You won't worry about how to make your Pinterest dreams a reality for your wedding and budget. You. with HBIC Weddings help will identify colors, design tablescapes, and help you create a clear vision for the wedding.
You will be on an exciting path of design selections that include style guides, created for you. Here’s how creating your wedding design happens:
First, we’ll design a detailed style guide.
Next, we’ll source the perfect rentals and vendors such as floral, lighting, soft seating, and pops of your personality.
Finally, we’ll put it all together on a wedding day floor plan.
WEDDINGS THAT MEAN MORE
Your wedding guests will enjoy the celebration as they witness one of the most important days of your life. You can also help you put a smile on a stranger’s face, as social responsibility is created by your event; here’s how:
In your name, a donation will be made to both the World Central Kitchen and Lurie Children’s Hospital.
With your pre-wedding approval, the wedding florals can be delivered and repurpose to a local hospice or physical rehabilitation center.
WEDDING DAY ORCHESTRATION
You’ve put so much hard work and investment into planning all the details of your wedding day, and now it’s time to enjoy it! Our team will be on-hand before, during, and after the wedding celebration to make sure everything goes according to plan. Here’s how your wedding day will be managed:
Your day is clear thanks to the detailed timeline from hair and makeup to the last dance.
Your vendors receive their specifically tailored timelines as they are lead and completely managed for you while on-site.
Your wedding party and family will be guided the entire day - from getting ready to the lineup for the ceremony to the reception's toasts and speeches, your day will flow.
You should only have and pay for the planning help you need.
By choosing the partial package it's the perfect creative smart option if you've hit a bump in the road or just need a professional to bring the day together.
Based on your needs, you'll choose what's included!
Online Planning Portal
We’ll create a planning portal to keep everything wedding-related in one place, accessible from anywhere you have an internet connection. Our clients use this portal to save inspiration photos, plan their budget, organize vendor agreements, schedule meetings and important dates, and more.
Monthly & Full Checklists
We know there are a lot of wedding checklists out there: we’ll supply you with one master checklist, with monthly assignments so you’ll never feel like you forget something. The best part of this awesomeness - you can assign certain tasks on your checklist to your planner!
Vendor Team Assembly
Create Wedding Day Timelines
Conduct 1:1 Final Vendor Review Calls
Contract Review & Value Increase
We can’t promise we’ll score you the deal of a lifetime, but we can guarantee you’ll get a comprehensive agreement and a fair price. And we’re not afraid to ask for a bit more value from any vendors on your behalf.
Guest Seating Software
2D & 3D Floorplans
Our online software creates floor plans that are drawn in scale and set in the fully developed details of your venue for realistic planning of the configuration of your reception. The floor plans can be viewed as a line regular drawing or a 3D version (its VERY cool to see the ballroom from where you or your guests will be seated).
Create & Maintain Detailed Budget
Budget (The other B-word) is an eye-opening tool that will keep you focused on what really counts for you both. We will work with you to create a customized wedding budget that considers your priorities and vision for your wedding day.
2 Site Visits
Complete Event Design
As a child of an interior designer and my 25 years experience in event design, I have “the curse of the eye,” we create a cohesive look that actually works IRL. We’ll help you design a swoon-worthy wedding that’ll look great in your photo album.
3 Vendor Guides & FAQ
We’ll create vendor-specific checklists, so you’ll be prepared and ask the right questions when searching for your team of wedding vendors.
Final Venue Walkthrough
About a week or so before the wedding, we’ll meet with the key vendors at your venue to review the planned details, placement, & timing.
Create Glam-Squad Schedules
Create Vendor-Specific Timelines
Each & every vendor will receive a timeline drafted specifically for them. From arrival/retrieval times, contracted elements, and both theirs & our contact info, the vendors will receive a clear plan for the day and clearly knows our expectations.
Curate Venue Options
After meeting with you and getting a sense of your overall wedding design wishes, we’ll create a prequalified list of potential venues for us to check out together that can accommodate your date and initial guest count.
Trolley for everyone or a ride in a classic car for just your two? We'll plan & manage this aspect for you. Wedding shuttle service? Yes, please!
Create Wedding Party & Family Itinerary
We create, print & share a detailed itinerary for the wedding party & family - so everyone knows what the plan of the day is & they aren't asking you!
All Day Vendor Management
Wedding Party Guidance
1- Hour Rehearsal
Distribute Final Payments
Oversee Cards & Gifts
We don’t think your family should be responsible for moving those items to a safe place, so we’ll take care of that as you direct us to.
We’ll make sure the chairs are lined up, and the aisle is clear. Any other details that need to be handled (signage, reserved seating, direction to other vendors) will be taken care of by our team.
Two On-Site Staff
Why two? Well, because sometimes your guests will need assistance with something, and we want to be sure someone is always available to take care of you!
Vendor Arrival & Setup
We’ll greet your vendors, assist with load-in, and make sure they have everything they need for a successful wedding experience for you and your guests.
Our motto is “never expected, but always appreciated” we’ll share best practices, and take care of distributing them so you can focus on celebrating. If your vendors went above and beyond, you might want to offer a gratuity.
Wedding Emergency Kit
Run the Show
HBIC Wedding Day Timing
Generally...we arrive just before the Photographer, while you're getting ready. We will be onsite until the last song of the night & make sure vendors are returning as planned. We always touch base & say goodbye.
Day of Transportation
We’ll have a dedicated staff member placed curbside managing the equipment, greeting your guests, and making all transfers for the day spot-on perfect!
After The Wedding Recap
Real Wedding Submissions
Happy Newly Weds
“HBIC Weddings has experience in both corporate and wedding planning - which is something you totally want! Diane has insight into details a normal wedding person simply would not. Value-wise they cannot be beaten. I would recommend Diane any day to anyone!”
- Kyle D., Bride