Partial Planning

This Partial Planning Package is the sweet spot 

between Full-Service Planning and Month of Coordination. 

 

You’ve got the date and venue locations(s) set, and now you just need to bring in some reinforcement to finish the wedding planning and make sure everything you’ve done so far is going to look great on the wedding day.

So, where do you go from here??  Two words – WEDDING DESIGN

During your wedding weekend, you will have support & total management that begins with the rehearsal and ends long after the last dance of the night. 

 

You'll know all day and night that all day is going to be wonderful and all right because HBIC Weddings planners are out of sight.

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WEDDING DESIGN

You won't worry about how to make your Pinterest dreams a reality for your wedding and budget.  You. with HBIC Weddings help will identify colors, design tablescapes, and help you create a clear vision for the wedding.   

You will be on an exciting path of design selections that include style guides, created for you. Here’s how creating your wedding design happens:

  • First, we’ll design a detailed style guide.

  • Next, we’ll source the perfect rentals and vendors such as floral, lighting, soft seating, and pops of your personality.

  • Finally, we’ll put it all together on a wedding day floor plan.

WEDDINGS THAT MEAN MORE

Your wedding guests will enjoy the celebration as they witness one of the most important days of your life. You can also help you put a smile on a stranger’s face, as social responsibility is created by your event; here’s how: 

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  • In your name, a donation will be made to both the World Central Kitchen and Lurie Children’s Hospital.

  • With your pre-wedding approval, the wedding florals can be delivered and repurpose to a local hospice or physical rehabilitation center.​

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WEDDING DAY ORCHESTRATION

You’ve put so much hard work and investment into planning all the details of your wedding day, and now it’s time to enjoy it! Our team will be on-hand before, during, and after the wedding celebration to make sure everything goes according to plan.   Here’s how your wedding day will be managed:

  • Your day is clear thanks to the detailed timeline from hair and makeup to the last dance. 

  • Your vendors receive their specifically tailored timelines as they are lead and completely managed for you while on-site. 

  • Your wedding party and family will be guided the entire day - from getting ready to the lineup for the ceremony to the reception's toasts and speeches, your day will flow.

 
PARTIAL PLANNING

You should only have and pay for the planning help you need. 

By choosing the partial package it's the perfect creative smart option if you've hit a bump in the road or just need a professional to bring the day together.

 Based on your needs, you'll choose what's included!  

PLANNING

Online Planning Portal


We’ll create a planning portal to keep everything wedding-related in one place, accessible from anywhere you have an internet connection. Our clients use this portal to save inspiration photos, plan their budget, organize vendor agreements, schedule meetings and important dates, and more.




Monthly & Full Checklists


We know there are a lot of wedding checklists out there: we’ll supply you with one master checklist, with monthly assignments so you’ll never feel like you forget something. The best part of this awesomeness - you can assign certain tasks on your checklist to your planner!




Vendor Team Assembly


We have a deep bench of proven vendors that maintain a high level of service; their attention to detail is simply top-notch to share with you. Should you want to work with other options great, we would like to review their proposal and contract before you move forward to make sure you’re covered and that they will be able to produce based on our expectations.




Etiquette Guidance


We’re not known as Miss Manner (for sure!), but we like to make sure our clients understand what the “rules” are before we decide to bend them. We’ll help you navigate the wedding etiquette with a modern flair to make sure you don’t feel like you missed something big on your big day!




Create Wedding Day Timelines


Know that we L.O.V.E. timelines, they are our jams! We’ll create a detailed timeline for you and your wedding party, so you’ll know exactly what’s happening behind the scenes while you get ready. We also make individual vendor-specific production schedules, which are provided in a week in advance, so everyone’s clear about what’s happening, when. Your band needs a completely timed “run of show,” while the bakery mostly needs delivery details.




Conduct 1:1 Final Vendor Review Calls


We’ll contact each of your vendors one week before the wedding to make sure all final details are mapped out and understood. We know that they know what they need to know, ya know! From their arrival to retrieval, everyone's got the plan of the day!




Contract Review & Value Increase


We can’t promise we’ll score you the deal of a lifetime, but we can guarantee you’ll get a comprehensive agreement and a fair price. And we’re not afraid to ask for a bit more value from any vendors on your behalf.




UNLIMITED Hours


We don’t punch a clock for our couples, our fees are retainer-based and never change from what’s outlined in your original agreement. Although we plan our schedules in advance to avoid burnout, we’ll hold your hand through the entire process to make sure you have wedding planning confidence. We make ourselves available, whether it's in-person or virtually, over a call, or via email.




Guest Seating Software


You will be able to access your guest list seating plan 100% online and set the table location with ease.




2D & 3D Floorplans


Our online software creates floor plans that are drawn in scale and set in the fully developed details of your venue for realistic planning of the configuration of your reception. The floor plans can be viewed as a line regular drawing or a 3D version (its VERY cool to see the ballroom from where you or your guests will be seated).




Create & Maintain Detailed Budget


Budget (The other B-word) is an eye-opening tool that will keep you focused on what really counts for you both. We will work with you to create a customized wedding budget that considers your priorities and vision for your wedding day.




2 Site Visits


If needed, we can pop-over for a visit to your ceremony or reception location to review while planning to make sure the flow of the day feels good for you.




Complete Event Design


As a child of an interior designer and my 25 years experience in event design, I have “the curse of the eye,” we create a cohesive look that actually works IRL. We’ll help you design a swoon-worthy wedding that’ll look great in your photo album.




Invitation Consultation


We’ll help you with the design, printing, and mailing of your invitations. There are a lot of tricks in this aspect of wedding planning, and if not done properly, it could end up costing your sanity and reprint charges. (We hate those A LOT) We’ll sign for it. Porch pirates won't steel your wedding-related items from Etsy! Just send them to our office and avoid that headache! We’ll sign for them; let you know when they’ve safely arrived and scheduled a convenient time to get them to you.




3 Vendor Guides & FAQ


We’ll create vendor-specific checklists, so you’ll be prepared and ask the right questions when searching for your team of wedding vendors.




Final Venue Walkthrough


About a week or so before the wedding, we’ll meet with the key vendors at your venue to review the planned details, placement, & timing.




Create Glam-Squad Schedules


A Glam-Squad schedule will be planned for your wedding party to ensure that the kick-off to your day is on time and everyone will look fabulous.




Create Vendor-Specific Timelines


Each & every vendor will receive a timeline drafted specifically for them. From arrival/retrieval times, contracted elements, and both theirs & our contact info, the vendors will receive a clear plan for the day and clearly knows our expectations.




Curate Venue Options


After meeting with you and getting a sense of your overall wedding design wishes, we’ll create a prequalified list of potential venues for us to check out together that can accommodate your date and initial guest count.




Transportation Planning


Trolley for everyone or a ride in a classic car for just your two? We'll plan & manage this aspect for you. Wedding shuttle service? Yes, please!




Create Wedding Party & Family Itinerary


We create, print & share a detailed itinerary for the wedding party & family - so everyone knows what the plan of the day is & they aren't asking you!





WEDDING WEEKEND

All Day Vendor Management


We’ll maintain communication with all your vendors, so everyone is on the same beautiful page together.




Wedding Party Guidance


We’ll guide and direct your wedding party on the day of your wedding to make sure everyone is where they need to be. We’re there to handle any pop-up needs, find a rouge groomsman, and take on any last-minute requests.




Timeline Management


On paper, it's perfect that timeline should be framed! However, we’re aware that sometimes things don’t go perfectly on time. We’ll monitor and keep notes on your timeline throughout the wedding to make sure we stay on track and avoid any significant problems.




1- Hour Rehearsal


We’ll facilitate your wedding rehearsal, so everyone knows what to do when the big moment comes. We finally get to meet the wedding party and your families, and they meet us! In less than an hour, everyone knows what is going to happen for the ceremony, and it’s a total lovefest all around!!




Reception Setup


From escort cards to the cake table and wedding favors, we’ll make sure your reception spaces are set up properly for your guests’ arrival.




Distribute Final Payments


Some vendors will have a balance due on your wedding day. Instead of carrying checks around all night, you can hand them to our team, and we’ll handle all final payments.




Oversee Cards & Gifts


We don’t think your family should be responsible for moving those items to a safe place, so we’ll take care of that as you direct us to.




Ceremony Setup


We’ll make sure the chairs are lined up, and the aisle is clear. Any other details that need to be handled (signage, reserved seating, direction to other vendors) will be taken care of by our team.




Two On-Site Staff


Why two? Well, because sometimes your guests will need assistance with something, and we want to be sure someone is always available to take care of you!




Vendor Arrival & Setup


We’ll greet your vendors, assist with load-in, and make sure they have everything they need for a successful wedding experience for you and your guests.




Handout Gratuities


Our motto is “never expected, but always appreciated” we’ll share best practices, and take care of distributing them so you can focus on celebrating. If your vendors went above and beyond, you might want to offer a gratuity.




Wedding Emergency Kit


It’s an awesome collection of anything that may be needed during the day, the kit includes phone chargers to bandaids and various tapes, Tide sticks, breath mints, and so much more can be found in this go-to kit.




Run the Show


From entering the reception, speeches and toasts and other key moments of the night, we’re here to make sure that everything runs smoothly until the dance floor is full.




HBIC Wedding Day Timing


Generally...we arrive just before the Photographer, while you're getting ready. We will be onsite until the last song of the night & make sure vendors are returning as planned. We always touch base & say goodbye.




Day of Transportation


We’ll have a dedicated staff member placed curbside managing the equipment, greeting your guests, and making all transfers for the day spot-on perfect!





POST WEDDING

After The Wedding Recap


Once the dust has settled, there will most likely be some lost and found items or remaining details – we’ll schedule a convenient time to go over everything and recap the wedding.




Real Wedding Submissions


If you think you’d like to share the love after the wedding is over, we’ll work with your photographer to submit your wedding photos to local and national blogs. Please note: The decision to publish a wedding is entirely up to the publications, and we cannot guarantee results.




Happy Newly Weds


The wedding just flew by, you both had an absolutely great time, and HBIC Weddings was thrilled to be a part of your celebration, thank you!





“HBIC Weddings has experience in both corporate and wedding planning - which is something you totally want!  Diane has insight into details a normal wedding person simply would not.  Value-wise they cannot be beaten. I would recommend Diane any day to anyone!”

 - Kyle D., Bride

You'll be stress-free with H.B.I.C.
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Keep in Touch

CONTACT INFO: 

Phone: 312-285-6152

Email: Info@HBICWeddings.com

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