Full-Service Wedding Planning

 It's official. You're finally engaged (with the ring to prove it).

 

You've been waiting for this moment long enough, and now that the urge to yell "I’m engaged” from the top of Willis (I’ll always call it Sears) Tower has started to die down a bit,  let the planning begin!

 

You’re at or close to square one! Maybe you have a date, ceremony, and reception location all set or just in mind.

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THERE WILL BE A WEDDING & IT WILL BE A TOTAL BLAST

You may not know the difference between a place card and escort card, or maybe you want vintage, a rustic and classic romance set in an industrial location bathed in candlelight all in one giant party.

 

Even if you’re clueless about everything else, you’re ready to start putting the pieces together: from gorgeous floral and greenery to delicious dinner…whether it’s a micro wedding for the 50 people you love the most to a full-on Chicago blow out for 400 of your nearest and dearest or somewhere in between, we’ll help bring your vision to life.

IT’S NOT ROCKET SCIENCE!

The secret to an out-of-this-world wedding is a darn good wedding planner. Sure, you can go anywhere and find any old event planner. Let’s be real; you can probably plan your wedding all by yourself. But there’s one little problem: You’ve only got one wedding, and you’re not willing to leave it to chance (and we don’t blame you). 

 

By the time of your wedding, we will combine your brilliant ideas with our wedding know-how to create an unforgettable, a-maz-ing, “oh my God, I had so much fun” day for you both and your guests!

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WEDDINGS THAT MEAN MORE

Everyone at your wedding will enjoy your celebration as they witness one of the most important days of your life. We can help you put a smile on a stranger’s face too as we bring social responsibility to our events; Here’s how: 

  • We donate a portion of all proceeds to local nonprofits that include the World Central Kitchen and Lurie Children’s Hospital.

  • With your pre-wedding approval, we repurpose florals and donate to local hospice organizations.

  • We encourage our clients to work with local vendors.

 
FULL-SERVICE WEDDING PLANNING

We’ve got your back, big time - here are the details: 

PLANNING

Online Planning Portal


We’ll create a planning portal to keep everything wedding-related in one place, accessible from anywhere you have an internet connection. Our clients use this portal to save inspiration photos, plan their budget, organize vendor agreements, schedule meetings and important dates, and more.




Monthly & Full Checklists


We know there are a lot of wedding checklists out there: we’ll supply you with one master checklist, with monthly assignments so you’ll never feel like you forget something. The best part of this awesomeness - you can assign certain tasks on your checklist to your planner!




Vendor Team Assembly


After we have the venue, we’ll start building your wedding team: starting the major vendors. HBIC Weddings never accepts commissions or kickbacks from vendors, so we’ll be transparent in finding the best vendors for your day. Contracts are between you and the vendor; we just manage the process for and with you!




Etiquette Guidance


We’re not known as Miss Manner (for sure!), but we like to make sure our clients understand what the “rules” are before we decide to bend them. We’ll help you navigate the wedding etiquette with a modern flair to make sure you don’t feel like you missed something big on your big day!




Hotel Room Block


We’ll take care of organizing your hotel room block arrangement. One less thing for you to stress over!




Create Wedding Day Timelines


Know that we L.O.V.E. timelines, they are our jams! We also make individual vendor-specific production schedules, which are provided in a week in advance, so everyone’s clear about what’s happening, when. Your band needs a completely timed “run of show,” while the bakery mostly needs delivery details.




RSVP Tracking & Management


Our clients can have RSVPs sent directly to our office – we’ll record responses in your online planning portal on a weekly basis and return the original cards after the wedding.




Conduct 1:1 Vendor Review Calls


We’ll contact each of your vendors one week before the wedding to make sure all final details are mapped out and understood. We know that they know what they need to know, ya know! From their arrival to retrieval, everyone's got the plan of the day!




Contract Review & Value Increase


We can’t promise we’ll score you the deal of a lifetime, but we can guarantee you’ll get a comprehensive agreement and a fair price. And we’re not afraid to ask for a bit more value from any vendors on your behalf.




UNLIMITED Hours


We don’t punch a clock for our couples, our fees are retainer-based and never change from what’s outlined in your original agreement. Although we plan our schedules in advance to avoid burnout, we’ll hold your hand through the entire process to make sure you have wedding planning confidence. We make ourselves available, whether it's in-person or virtually, over a call, or via email.




Guest Seating Software


You will be able to access your guest list seating plan 100% online and set the table location with ease.




2D & 3D Floorplans


Our online software creates floor plans that are drawn in scale and set in the fully developed details of your venue for realistic planning of the configuration of your reception. The floor plans can be viewed as a line regular drawing or a 3D version (its VERY cool to see the ballroom from where you or your guests will be seated).




Create & Maintain Detailed Budget


Budget (The other B-word) is an eye-opening tool that will keep you focused on what really counts for you both. We will work with you to create a customized wedding budget that considers your priorities and vision for your wedding day.




Curated Venue Options


After meeting with you and getting a sense of your overall wedding design wishes, we’ll create a prequalified list of potential venues for us to check out together that can accommodate your date and initial guest count.




Unlimited Site Visits


Sometimes being a wedding planner is a lot like being a real estate agent. We won’t give up until we find the right home for your wedding celebration!




Complete Event Design


As a child of an interior designer and my 25 years experience in event design, I have “the curse of the eye,” we create a cohesive look that actually works IRL. We’ll help you design a swoon-worthy wedding that’ll look great in your photo album.




Invitation Consultation


We’ll help you with the design, printing, and mailing of your invitations. There are a lot of tricks in this aspect of wedding planning, and if not done properly, it could end up costing your sanity and reprint charges. (We hate those A LOT)




We’ll Sign For It


Porch pirates won't steel your wedding-related items from Etsy! Just send them to our office and avoid that headache! We’ll sign for them; let you know when they’ve safely arrived and scheduled a convenient time to get them to you.




Food & Beverage Consult


Working with your budget and design, we’ll coordinate the perfect food and beverage for your wedding day. To start, we’ll match you with the ideal caterers to create your delicious wedding menu starting with proposal development, then to the tasting and up to standing by in the kitchen at your wedding.




Wedding Website


We’ll design, create, and maintain your wedding website so you can have a destination for your guests to check your registry, get important wedding updates, and lodging information.




Unlimited Vendor Guides & FAQ


We’ll create vendor-specific checklists, so you’ll be prepared and ask the right questions when searching for your team of wedding vendors.




Schedule Vendor Meetings


Using your planning portal, we’ll coordinate and attend vendor meetings, as needed.




Final Venue Walkthrough


About a week or so, before the wedding we’ll meet with the key vendors at your venue to review the planned details, placement, & timing.




Create Glam-Squad Schedules


A Glam-Squad schedule will be planned for your wedding party to ensure that the kick-off to your day is on time and everyone will look fabulous.




Create Vendor-Specific Timelines


Each & every vendor will receive a timeline drafted specifically for them. From arrival/retrieval times, contracted elements, and both theirs & our contact info, the vendors will receive a clear plan for the day and clearly knows our expectations.




Transportation Planning


Trolley for everyone or a ride in a classic car for just your two? We'll plan & manage this aspect for you. Wedding shuttle service? Yes, please!




Create Wedding Party & Famliy Itinerary


We create, print & share a detailed itinerary for the wedding party & family - so everyone knows what the plan of the day is & they aren't asking you!




Attend Tasting & Floral Sample Meetings


From tastings to flroal sample meetings, we will be with you at these key vendor meetings to make sure everything is the way it should be for your wedding.





WEDDING WEEKEND

All Day Vendor Management


We’ll maintain communication with all your vendors, so everyone is on the same beautiful page together.




Wedding Party Guidance


We’ll guide and direct your wedding party on the day of your wedding to make sure everyone is where they need to be. We’re there to handle any pop-up needs, find a rouge groomsman, and take on any last-minute requests.




Timeline Management


On paper, it's perfect that timeline should be framed! However, we’re aware that sometimes things don’t go perfectly on time. We’ll monitor and keep notes on your timeline throughout the wedding to make sure we stay on track and avoid any significant problems.




1-Hour Rehearsal


We’ll facilitate your wedding rehearsal, so everyone knows what to do when the big moment comes. We finally get to meet the wedding party and your families, and they meet us! In less than an hour, everyone knows what is going to happen for the ceremony, and it’s a total lovefest all around!!




Reception Setup


From escort cards to the cake table and wedding favors, we’ll make sure your reception spaces are set up properly for your guests’ arrival.




Distribute Final Payments


Some vendors will have a balance due on your wedding day. Instead of carrying checks around all night, you can hand them to our team, and we’ll handle all final payments.




Oversee Cards & Gifts


We don’t think your family should be responsible for moving those items to a safe place, so we’ll take care of that as you direct us to.




Rehearsal Dinner


We’ll support your Rehearsal Dinner planning and on the afternoon of it, we’ll confirm the details to make sure everything is ready as planned.




Ceremony Setup


We’ll make sure the chairs are lined up, and the aisle is clear. Any other details that need to be handled (signage, reserved seating, direction to other vendors) will be taken care of by our team.




2 On-Site Staff


Why two? Well, because sometimes your guests will need assistance with something, and we want to be sure someone is always available to take care of you!




Vendor Arrival & Setup


We’ll greet your vendors, assist with load-in, and make sure they have everything they need for a successful wedding experience for you and your guests.




Handout Gratuities


Our motto is “never expected, but always appreciated” we’ll share best practices, and take care of distributing them so you can focus on celebrating. If your vendors went above and beyond, you might want to offer a gratuity.




Run the Show


From entering the reception, speeches and toasts and other key moments of the night, we’re here to make sure that everything runs smoothly until the dance floor is full.




Wedding Emergency Kit


It’s an awesome collection of anything that may be needed during the day, the kit includes phone chargers to bandaids and various tapes, Tide sticks, breath mints, and so much more can be found in this go-to kit.




HBIC Wedding Day Timing


We are with you bright & early while you're getting ready & the day is begining. We welcome the vendors allowing you to completely enjoy the start of your wedding day. We're onsite until the very last song & the lights are turned up. Where's the after party??




Day of Transportation


We'll have a dedicated staff memeber placed curbside managing the equipment, greeting everyone, and making all trasfers for the day spot-on perfect!





POST WEDDING

After The Wedding Recap


Once the dust has settled, there will most likely be some lost and found items or remaining details – we’ll schedule a convenient time to go over everything and recap the wedding.




Wedding Brunch


If you’re planning on having a farewell wedding brunch, we’ll help coordinate those details, and a staff member will be on-hand to help guide and direct guests.




Real Wedding Submissions


If you think you’d like to share the love after the wedding is over, we’ll work with your photographer to submit your wedding photos to local and national blogs. Please note: The decision to publish a wedding is entirely up to the publications, and we cannot guarantee results.




Happy Newly Weds


The wedding just flew by, you both had an absolutely great time, and HBIC Weddings was thrilled to be a part of your celebration, thank you!





"In a word - OUTSTANDING!

HBIC Weddings provided first-hand support, and her knowledge of venues and vendors simplified the selection process. Her experience was truly valuable throughout the planning process. Diane and her team provided the “extra touch” to make our event go smoothly and allowed us to enjoy everything without worries.”

 - Philip R., Father of the Bride

CONTACT INFO: 

Phone: 312-285-6152

Email: Info@HBICWeddings.com

You'll be stress-free with H.B.I.C.

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