Full-Service Wedding Planning
It's official. You're finally engaged (with the ring to prove it).
You've been waiting for this moment long enough, and now that the urge to yell "I’m engaged” from the top of Willis (I’ll always call it Sears) Tower has started to die down a bit, let the planning begin!
You’re at or close to square one! Maybe you have a date, ceremony, and reception location all set or just in mind.
THERE WILL BE A WEDDING & IT WILL BE A TOTAL BLAST
You may not know the difference between a place card and escort card, or maybe you want vintage, a rustic and classic romance set in an industrial location bathed in candlelight all in one giant party.
Even if you’re clueless about everything else, you’re ready to start putting the pieces together: from gorgeous floral and greenery to delicious dinner…whether it’s a micro wedding for the 50 people you love the most to a full-on Chicago blow out for 400 of your nearest and dearest or somewhere in between, we’ll help bring your vision to life.
IT’S NOT ROCKET SCIENCE!
The secret to an out-of-this-world wedding is a darn good wedding planner. Sure, you can go anywhere and find any old event planner. Let’s be real; you can probably plan your wedding all by yourself. But there’s one little problem: You’ve only got one wedding, and you’re not willing to leave it to chance (and we don’t blame you).
By the time of your wedding, we will combine your brilliant ideas with our wedding know-how to create an unforgettable, a-maz-ing, “oh my God, I had so much fun” day for you both and your guests!
WEDDINGS THAT MEAN MORE
Everyone at your wedding will enjoy your celebration as they witness one of the most important days of your life. We can help you put a smile on a stranger’s face too as we bring social responsibility to our events; Here’s how:
We donate a portion of all proceeds to local nonprofits that include the World Central Kitchen and Lurie Children’s Hospital.
With your pre-wedding approval, we repurpose florals and donate to local hospice organizations.
We encourage our clients to work with local vendors.
FULL-SERVICE WEDDING PLANNING
We’ve got your back, big time - here are the details:
Online Planning Portal
We’ll create a planning portal to keep everything wedding-related in one place, accessible from anywhere you have an internet connection. Our clients use this portal to save inspiration photos, plan their budget, organize vendor agreements, schedule meetings and important dates, and more.
Monthly & Full Checklists
We know there are a lot of wedding checklists out there: we’ll supply you with one master checklist, with monthly assignments so you’ll never feel like you forget something. The best part of this awesomeness - you can assign certain tasks on your checklist to your planner!
Vendor Team Assembly
Hotel Room Block
Create Wedding Day Timelines
RSVP Tracking & Management
Conduct 1:1 Vendor Review Calls
Contract Review & Value Increase
We can’t promise we’ll score you the deal of a lifetime, but we can guarantee you’ll get a comprehensive agreement and a fair price. And we’re not afraid to ask for a bit more value from any vendors on your behalf.
Guest Seating Software
2D & 3D Floorplans
Our online software creates floor plans that are drawn in scale and set in the fully developed details of your venue for realistic planning of the configuration of your reception. The floor plans can be viewed as a line regular drawing or a 3D version (its VERY cool to see the ballroom from where you or your guests will be seated).
Create & Maintain Detailed Budget
Budget (The other B-word) is an eye-opening tool that will keep you focused on what really counts for you both. We will work with you to create a customized wedding budget that considers your priorities and vision for your wedding day.
Curated Venue Options
After meeting with you and getting a sense of your overall wedding design wishes, we’ll create a prequalified list of potential venues for us to check out together that can accommodate your date and initial guest count.
Unlimited Site Visits
Sometimes being a wedding planner is a lot like being a real estate agent. We won’t give up until we find the right home for your wedding celebration!
Complete Event Design
As a child of an interior designer and my 25 years experience in event design, I have “the curse of the eye,” we create a cohesive look that actually works IRL. We’ll help you design a swoon-worthy wedding that’ll look great in your photo album.
We’ll Sign For It
Food & Beverage Consult
Working with your budget and design, we’ll coordinate the perfect food and beverage for your wedding day. To start, we’ll match you with the ideal caterers to create your delicious wedding menu starting with proposal development, then to the tasting and up to standing by in the kitchen at your wedding.
We’ll design, create, and maintain your wedding website so you can have a destination for your guests to check your registry, get important wedding updates, and lodging information.
Unlimited Vendor Guides & FAQ
We’ll create vendor-specific checklists, so you’ll be prepared and ask the right questions when searching for your team of wedding vendors.
Schedule Vendor Meetings
Using your planning portal, we’ll coordinate and attend vendor meetings, as needed.
Final Venue Walkthrough
About a week or so, before the wedding we’ll meet with the key vendors at your venue to review the planned details, placement, & timing.
Create Glam-Squad Schedules
Create Vendor-Specific Timelines
Each & every vendor will receive a timeline drafted specifically for them. From arrival/retrieval times, contracted elements, and both theirs & our contact info, the vendors will receive a clear plan for the day and clearly knows our expectations.
Trolley for everyone or a ride in a classic car for just your two? We'll plan & manage this aspect for you. Wedding shuttle service? Yes, please!
Create Wedding Party & Famliy Itinerary
We create, print & share a detailed itinerary for the wedding party & family - so everyone knows what the plan of the day is & they aren't asking you!
Attend Tasting & Floral Sample Meetings
From tastings to flroal sample meetings, we will be with you at these key vendor meetings to make sure everything is the way it should be for your wedding.
All Day Vendor Management
Wedding Party Guidance
Distribute Final Payments
Oversee Cards & Gifts
We don’t think your family should be responsible for moving those items to a safe place, so we’ll take care of that as you direct us to.
We’ll support your Rehearsal Dinner planning and on the afternoon of it, we’ll confirm the details to make sure everything is ready as planned.
We’ll make sure the chairs are lined up, and the aisle is clear. Any other details that need to be handled (signage, reserved seating, direction to other vendors) will be taken care of by our team.
2 On-Site Staff
Why two? Well, because sometimes your guests will need assistance with something, and we want to be sure someone is always available to take care of you!
Vendor Arrival & Setup
We’ll greet your vendors, assist with load-in, and make sure they have everything they need for a successful wedding experience for you and your guests.
Our motto is “never expected, but always appreciated” we’ll share best practices, and take care of distributing them so you can focus on celebrating. If your vendors went above and beyond, you might want to offer a gratuity.
Run the Show
From entering the reception, speeches and toasts and other key moments of the night, we’re here to make sure that everything runs smoothly until the dance floor is full.
Wedding Emergency Kit
It’s an awesome collection of anything that may be needed during the day, the kit includes phone chargers to bandaids and various tapes, Tide sticks, breath mints, and so much more can be found in this go-to kit.
HBIC Wedding Day Timing
We are with you bright & early while you're getting ready & the day is begining. We welcome the vendors allowing you to completely enjoy the start of your wedding day. We're onsite until the very last song & the lights are turned up. Where's the after party??
Day of Transportation
We'll have a dedicated staff memeber placed curbside managing the equipment, greeting everyone, and making all trasfers for the day spot-on perfect!
After The Wedding Recap
Real Wedding Submissions
Happy Newly Weds
"In a word - OUTSTANDING!
HBIC Weddings provided first-hand support, and her knowledge of venues and vendors simplified the selection process. Her experience was truly valuable throughout the planning process. Diane and her team provided the “extra touch” to make our event go smoothly and allowed us to enjoy everything without worries.”
- Philip R., Father of the Bride